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Privacy Statement of ANIMAL WELFARE ASSOCIATION ROBIN HOOD
We are very pleased about your interest in our association. Data protection has a particularly high priority for the management of the animal welfare association Robin Hood.
The usage of websites of the animal protection association Robin Hood is essentially possible without declaring any personal data. However, if a data subject wishes to use special services of our association through our website, personal data processing may be required. If the processing of personal data is required and there is no legal basis for such processing, we generally seek the consent of the data subjects.
The Animal Welfare Association Robin Hood, as controller, has implemented numerous technical and organizational measures to ensure the most complete protection of personal data processed via this website. Nevertheless, internet-based data transmissions can generally have security holes, so that absolute protection can not be guaranteed. For this reason, every person concerned is free to submit personal data to us in alternative ways, for example by telephone.
a) personal data
Personal data is any information relating to an identified or identifiable natural person (hereinafter the “data subject”). A natural person is considered to be identifiable who, directly or indirectly, in particular by association with an identifier such as a name, an identification number, location data, an online identifier or one or more special features, expressing the physical, physiological, genetic, mental, economic, cultural or social identity of this natural person, can be identified.
b) data subject
A data subject is any identified or identifiable natural person whose personal data is processed by the controller.
Processing means any process or series of operations related to personal data, with or without the help of automated procedures, such as collecting, recording, organizing, organizing, storing, adapting or modifying, reading, querying, using; disclosure by submission, dissemination or another form of provision, reconciliation or association, restriction, erasure or destruction.
d) restriction of processing
Restriction of processing is the marking of stored personal data with the aim to limit their future processing.
Profiling is any kind of automated processing of personal data that consists of using that personal information to evaluate certain personal aspects relating to a natural person, in particular to analyze or predict aspects relating to job performance, economic situation, health, personal preferences, interests, reliability, behavior, whereabouts or relocation of that natural person.
Pseudonymisation is the processing of personal data in such a way that the personal data can no longer be attributed to a specific data subject without additional information, provided that such additional information is kept separate and is subject to technical and organizational measures to ensure that the personal data is not assigned to an identified or identifiable natural person.
g) controller or processing’s controller
The controller or the processing’s controller is the natural or legal person, public authority, body or other agency that, on its own or together with others, decides on the purposes and means of processing personal data. If the purposes and means of such processing were determined by Union law or the law of the Member States, the controller or the specific criteria for his designation may be provided for under Union or national law.
The processor is a natural or legal person, public authority, body or other agency that processes personal data on behalf of the controller.
The recipient is a natural or legal person, public authority, body or other agency to whom Personal Data is disclosed, whether or not it is a third party. However, authorities which may receive personal data with a particular investigation mandate under Union or national law are not considered as recipients.
j) third party
The third party is natural or legal person, public authority, body or other agency other than the data subject, the controller, the processor and the persons authorized under the direct responsibility of the controller or processor to process the personal data.
Consent is any voluntarily given and unambiguously expressed act, in the form of a statement or other unambiguous action, by the data subject for the particular case, in which the data subject indicates that they consent to the processing of the personal data concerning him or her.
2.Name and address of the controller
The person responsible within the meaning of the General Data Protection Regulation, other data protection laws in the Member States of the European Union and other provisions with data protection character is:
Animal welfare association Robin Hood
3243 St. Leonhard / Forst
By means of a cookie the information and offers on our website can be optimized in accordance with the wishes of the user. Cookies allow us, as already mentioned, to recognize the users of our website. The purpose of this recognition is to make it easier for users to use our website. For example, the user of a website using cookies does not need to re-enter his credentials each time he or she visits the website, because this is done by the website and the cookie stored on the user’s computer system. Another example is the cookie of a shopping basket in the online shop. The online shop remembers the items that a customer has placed in the virtual shopping cart via a cookie.
The data subject can prevent the setting of cookies through our website at any time by means of a corresponding setting of the Internet browser used and thus permanently contradict the setting of cookies. Furthermore, already set cookies can be deleted at any time via an internet browser or other software programs. This is possible in all common internet browsers. If the data subject deactivates the setting of cookies in the Internet browser used, not all functions of our website may be fully usable.
4.Collecting general data and information
The website of the animal welfare association Robin Hood captures a series of general data and information each time the website is accessed by a data subject or an automated system. This general data and information is stored in the log files of the server. The (1) browser types and versions used, (2) the operating system used by the accessing system, (3) the website from which an accessing system accesses our website (so-called referrers), (4) the sub-web pages, which can be accessed via an accessing system on our website, (5) the date and time of access to the website, (6) an Internet Protocol address (IP address), (7) the Internet service provider of the accessing system and (8) other similar data and information used in the event of attacks on our information technology systems are collected.
When using this general data and information, the animal welfare association Robin Hood does not draw any conclusions about the data subject. Rather, this information is required to (1) correctly deliver the contents of our website, (2) to optimize the content and advertisement of our website, (3) to ensure the continued functioning of our information technology systems and the technology of our website, and (4) to provide law enforcement authorities with the information necessary for law enforcement in the event of a cyberattack. This anonymously collected data and information are evaluated by the animal welfare association Robin Hood on the one hand statistically and further with the aim to increase the data protection and data security in our association, in order to ultimately ensure an optimal level of protection for the personal data processed by us. The anonymous data of the server log files are stored separately from all personal data provided by a data subject.
5.Registration on our website
The data subject has the possibility to register on the website of the data controller by providing personal data. The personal data to be sent to the controller is derived from the respective input mask used for the registration. The personal data entered by the data subject shall be collected and stored solely for internal use by the controller and for his own purposes. The controller may arrange the transfer to one or more processors, such as a parcel service, who also uses the personal data only for internal use attributable to the controller.
By registering on the website of the controller, the IP address assigned by the Internet Service Provider (ISP) of the data subject, the date and time of registration are also stored. The storage of this data takes place so the misuse of our services can be prevented, and so this data makes it possible to clarify in case of committed offenses. In this respect, the storage of this data is required to secure the controller. A disclosure of these data to third parties is not occurring, unless there is a legal obligation to pass on or the disclosure serves law enforcement.
By registering the data subject, voluntarily providing personal data, the controller serves to provide the data subject with content or services that, due to the nature of the case, can only be offered to registered users. Registered persons are free to modify the personal data given at registration at any time or to delete it completely from the database of the controller.
The controller provides, at any time upon request, information to each data subject as to which personal data is stored about the data subject. Furthermore, the data controller corrects or deletes personal data at the request or notice of the data subject, insofar as this does not conflict with any statutory storage requirements. In this context, all associates of the controller are available to the data subject as contact persons.
6.Subscription to our newsletter
On the website of the animal welfare association Robin Hood the users are given the opportunity to subscribe to the newsletter of our association. Which personal data are transmitted to the controller when the newsletter is ordered results from the input mask used for this purpose.
The animal welfare association Robin Hood informs its donors and those interested in information at regular intervals by means of a newsletter about the objectives of the association. The newsletter of our association can only be received by the data subject if (1) the data subject has a valid e-mail address and (2) the data subject registers for the newsletter. For legal reasons, a confirmation e-mail, creating a double-opt-in procedure, will be sent, before the first newsletter is sent, to the e-mail address entered by the data subject. This confirmation email is used to check whether the owner of the e-mail address authorized the receipt of the newsletter as the data subject.
When registering for the newsletter, we also store the IP address of the Internet service provider (ISP) of the computer system used by the data subject at the time of registration and the date and time of registration. The collection of this data is necessary in order to understand the (possible) misuse of a data subject’s e-mail address at a later date and therefore serves as legal safeguard for the controller.
The personal data collected in the context of registering for the newsletter will be used exclusively to send our newsletter. Subscribers to the newsletter may also be notified by e-mail if this is necessary for the operation of the newsletter service or registration, as might be the case in the event of changes to the newsletter or technical changes. There will be no transfer of the personal data collected as part of the newsletter service to third parties. Subscription to our newsletter may be terminated by the data subject at any time. The consent to the storage of personal data that the data subject has given us for the newsletter dispatch can be revoked at any time. For the purpose of revoking the consent, there is a corresponding link in each newsletter. It is also possible to unsubscribe from the newsletter at any time, directly on the controller’s website, or to inform the controller in a different way.
The newsletters of the animal welfare association Robin Hood contain so-called counting pixels. A counting pixel is a miniature graphic that is embedded in those emails that are sent in HTML format to enable log file recording and log file analysis. This allows a statistical evaluation of the success or failure of online campaigns. Based on the embedded pixel, the animal welfare association Robin Hood can detect if and when an e-mail was opened by the data subject and which links in the e-mail were accessed by the data subject.
Such personal data collected via the counting pixels contained in the newsletters will be stored and evaluated by the controller in order to optimize the delivery of newsletters and to better adapt the content of future newsletters to the interests of the data subject. This personal data will not be disclosed to third parties. Affected persons are at any time entitled to revoke the separate declaration of consent issued via the double-opt-in procedure. After revocation, this personal data will be deleted by the controller. The animal protection association Robin Hood automatically interprets an unsubscription from the receipt of the newsletter as a revocation.
8.Contact via the website
Due to legal regulations, the website of the animal welfare association Robin Hood contains information that enables the user to contact our association quickly and to communicate directly with us, which also includes a general address of the so-called electronic mail (e-mail address). If a data subject contacts the controller by e-mail or through a contact form, the personal data provided by the data subject will be saved automatically. Such personal data, voluntarily transmitted to the controller by an individual, is stored for the purpose of processing or contacting the data subject. There is no disclosure of this personal data to third parties.
9.Comments on the website’s blog
The animal welfare association Robin Hood offers users the opportunity to leave individual comments on individual blog posts on a blog located on the website of the controller. A blog is a web-based, usually publicly-accessible portal in which one or more people, referred to as bloggers or web bloggers, can post articles or write down thoughts in so-called blog posts. The blog posts can usually be commented on by third parties.
If a data subject leaves a comment on this website’s blog, not only the comments left by the data subject, but also the details of the time the comments were entered and the username (pseudonym) chosen by the data subject are saved and published. Furthermore, the IP address of the data subject, assigned by the Internet service provider (ISP), is also logged. This storage of the IP address is made for security reasons and in the event that the data subject violates the rights of third parties or posts illegal contents by submitting a comment. The storage of such personal data is therefore in the own interest of the controller, so that in the event of a breach of law, the controller may be exculpated. There is no disclosure of this personal data to third parties, unless such disclosure is required by law or needed for the legal defense of the controller.
10.Subscription to comments on the website’s blog
The comments made in the blog of the animal welfare association Robin Hood can in principle be subscribed to by third parties. In particular, there is the possibility that a commentator subscribes to comments following his / her comment on a particular blog post.
If a data subject decides to subscribe to comments, the controller will send an automatic confirmation email to check whether the actual owner of the specified email address is interested in subscribing to the comments, using the double-opt-in procedure. The option to subscribe to comments can be terminated at any time.
11.Routine deletion and blocking of personal data
The controller shall process and store the personal data of the data subject only for the period necessary to achieve the purpose of the storage or, if so required by the European legislature and other legislators in laws or regulations, that the controller is subject to.
If the storage purpose is omitted or if a storage period prescribed by the European directives and regulations or any other relevant legislator expires, the personal data will be routine blocked or deleted in accordance with the statutory provisions.
12.Rights of the data subject
a) Right to confirmation
Each data subject has the right, as granted by the European Directive and Regulatory Authority, to require the controller to confirm whether personal data relating to him / her are being processed. If a data subject wishes to make use of this right of confirmation, they can contact an employee of the controller at any time.
b) Right to information
Any person affected by the processing of personal data shall have the right granted by the European Directive and Regulatory Authority to obtain any information about the personal data stored about him or her and a copy of such information from the controller at any time free of charge. Furthermore, the European Directive and Regulatory Authority has granted the data subject the following informations:
- the processing purposes
- the categories of personal data being processed
- the recipients or categories of recipients to whom the personal data have been disclosed or are still being disclosed, in particular to recipients in third countries or to international organization
- if possible, the planned duration for which the personal data will be stored or, if that is not possible, the criteria for determining that duration
- the existence of a right to rectification or erasure of the personal data concerning him or her or to a restriction of processing by the controller or a right to object to such processing
- the existence of a right of appeal to a supervisory authority
- if the personal data are not collected from the data subject: All available information on the source of the data
- the existence of automated decision-making including profiling under Article 22 1 and par. 4 of the GDPR and – at least in these cases – meaningful information on the logic involved and the scope and intended impact of such processing on the data subject
In addition, the data subject has a right of access as to whether personal data has been transmitted to a third country or to an international organization. If that is the case, the data subject has the right to obtain information about the appropriate guarantees in connection with the transfer.
If a data subject wishes to exercise this right to information, they may at any time contact an employee of the controller.
c) Right to rectification
Any person affected by the processing of personal data has the right granted by the European legislator to demand the immediate correction of inaccurate personal data concerning him or her. Furthermore, the data subject has the right to request the completion of incomplete personal data, also including by means of a supplementary declaration, taking into account the purposes of the processing.
If a data subject wishes to exercise this right of rectification, they may, at any time, contact an employee of the controller.
d) Right to cancellation (right to be forgotten)
Any person affected by the processing of personal data has the right granted by the European Directives and Regulators to require the controller to immediately delete the personal data concerning him or her, provided that one of the following reasons is satisfied and the processing is not required:
- The personal data has been collected for such purposes or otherwise processed for which they are no longer necessary.
- The person concerned revokes the consent on which the processing was based on as per Article 6 par. 1 (a) of the GDPR or Article 9 par. 2 (a) of the GDPR and lacks any other legal basis for the processing.
- The data subject objects to the processing in accordance with Article 21 par. 1 of the GDPR, and there are no legitimate reasons for the processing, or the data subject objects to processing according to Article 21 par 2. of the GDPR.
- The personal data were processed unlawfully.
- The erasure of personal data is necessary to fulfill a legal obligation under Union or national law to which the controller is subject.
- The personal data were collected in relation to services offered by information society pursuant to Article 8 par. 1 of the GDPR.
If any of the above reasons are correct and an individual wishes to arrange for the deletion of personal data held by the Robin Hood Animal Welfare Association, they may, at any time, contact an employee of the controller. The coworker of the animal welfare association Robin Hood will arrange that the deletion request will be fulfilled immediately.
If the personal data have been made public by the Robin Hood Animal Welfare Association and if our association is responsible for deleting personal data in accordance with Article 17 par. 1 GDPR, the Robin Hood Animal Welfare Association will take appropriate measures, taking into account the available technology and the implementation costs also of a technical nature, to inform other data controllers processing the personal data published that the data subject of these other data controllers shall delete any links to such personal data or copies or replications unless the processing is required. The associate of the animal welfare association Robin Hood will cause the necessary in the individual case.
e) Right to restriction of processing
Any person affected by the processing of personal data has the right, granted by the European directive and regulatory authority, to require the controller to restrict the processing if one of the following conditions applies:
- The accuracy of the personal data is contested by the data subject for a period of time that enables the controller to verify the accuracy of the personal data.
- The processing is unlawful, the data subject refuses to delete the personal data and instead requests the restriction of the use of personal data.
- The controller no longer needs the personal data for the purposes of processing, but the data subject requires them to assert, exercise or defend legal claims
- The person concerned has objection to the processing according to Article 21 par. 1 of the GDPR and it is not yet clear whether the legitimate reasons of the controller outweigh those of the data subject.
If one of the above conditions is met and a data subject wishes to request the restriction of personal data held by the Robin Hood Animal Welfare Association, they may, at any time, contact an employee of the controller. The coworker of the animal welfare association Robin Hood will cause the restriction of processing.
f) Right to Data portability
Any data subject affected by the processing of personal data shall have the right conferred by the European Directives and Regulations to obtain the personal data concerning him or her, provided to a controller by the data subject, in a structured, common and machine-readable format. He or she also has the right to transfer this data to another controller without hindrance by the controller to whom the personal data was provided, provided that the processing is based on the consent pursuant to Article 6 par. 1 (a) of the GDPR or Article 9 par. 1 (b) 2 (a) of the GDPR or on a contract pursuant to Article 6 par. 1 (b) of the GDPR and the processing is done by means of automated processes, unless the processing is necessary for the performance of a task of public interest or in the exercise of official authority, which has been assigned to the controller.
Furthermore, in exercising their right to data portability under Article 20 par. 1 of the GDPR, the data subject has the right that the personal data are transmitted directly from one controller to another, insofar as this is technically feasible and if this does not affect the rights and freedoms of others.
To assert the right to data portability, the data subject may at any time contact an employee of the Robin Hood Animal Welfare Association.
g) Right to object
Any data subject affected by the processing of personal data shall have the right conferred by the European directive and regulatory authority at any time, for reasons arising from his or her particular situation, to take objection against the processing of personal data relating to it, pursuant to Article 6 par. 1 (e) or (f) GDPR. This also applies to profiling based on these provisions.
The Animal Welfare Association Robin Hood does not process the personal data in the event of an objection, unless we can prove compelling legitimate reasons for the processing that outweigh the interests, rights and freedoms of the data subject, or the processing is the assertion, exercise or defense of legal claims.
If the Robin Hood Animal Welfare Association processes personal data in order to operate direct mail, the data subject has the right to object at any time to the processing of personal data for the purpose of such advertising. This also applies to the profiling, as far as it is associated with such direct mail. If the data subject objects to the Robin Hood Animal Welfare Association for processing purposes, the Robin Hood Animal Welfare Association will no longer process the personal data for these purposes.
In addition, the data subject has the right, for reasons arising from his or her particular situation, to object to the processing, done by the Animal Welfare Association Robin Hood, of personal data relating to him or her used for scientific or historical research purposes or for statistical purposes pursuant to Article 89 par.1 of the GDPR, unless such processing is necessary to fulfill a task of public interest.
In order to exercise the right of opposition, the person concerned may directly contact any member of the Robin Hood Association or any other employee. The data subject is also free, in the context of the use services provided by the information society, notwithstanding Directive 2002/58 / EG, to exercise his right of opposition by means of automated procedures using technical specifications.
h) Automated decisions in individual cases including profiling
Any data subject concerned by the processing of personal data shall have the right, as granted by the European directive and regulatory authority, not to be subject to a decision based solely on automated processing, including profiling, which has legal effect on him or her or, in a similar manner, significantly affects him or her; unless the decision (1) is necessary for the conclusion or performance of a contract between the data subject and the controller, or (2) permitted by Union or Member State legislation to which the controller is subject, and that legislation provides for appropriate measures to safeguard the rights and freedoms as well as the legitimate interests of the data subject; or (3) with the explicit consent of the data subject.
If the decision (1) is necessary for the conclusion or performance of a contract between the data subject and the controller or (2) is done with the explicit consent of the data subject, the Robin Hood Animal Welfare Association shall take appropriate measures to safeguard the rights and freedoms and eligible legitimate interests of the data subject, including at least the right to obtain the intervention of a person by the controller, to express his or her own position and to contest the decision.
If the data subject wishes to claim automated decision-making rights, they can contact an employee of the controller at any time.
i) Right to revoke a data protection consent
Any person affected by the processing of personal data has the right, granted by the European directive and regulatory authority, to revoke consent to the processing of personal data at any time.
If the data subject wishes to assert their right to withdraw consent, they may, at any time, contact an employee of the controller.
13.Data protection in applications and in the application process
The controller collects and processes the personal data of applicants for the purpose of processing the application process. The processing can also be done electronically. This is the case, particularly, if an applicant submits corresponding application documents to the controller by electronic means, for example by e-mail or via a web form available on the website. If the controller concludes a contract of employment with an applicant, the data transmitted will be stored for the purpose of the employment relationship in accordance with the law. If no employment contract is concluded with the candidate by the controller, the application documents will be automatically deleted two months after the announcement of the rejection decision, unless deletion precludes other legitimate interests of the controller. Other legitimate interest in this sense, for example, a burden of proof in a procedure under the General Equal Treatment Act (AGG).
14.Legal basis of processing
Article 6 I lit. a of the GDPR serves our association as the legal basis for processing operations in which we obtain consent for a particular processing purpose. If the processing of personal data is necessary to fulfill a contract of which the data subject is a party, as is the case, for example, in processing operations necessary for the supply of goods or the provision of any other service or consideration, processing shall be based on Article 6 I lit. b of the GDPR. The same applies to processing operations that are necessary to carry out pre-contractual measures, for example in cases of inquiries regarding our products or services. If our association is subject to a legal obligation which requires the processing of personal data, such as the fulfillment of tax obligations, the processing is based on Art. 6 I lit. c of the GDPR. In rare cases, the processing of personal data may be required to protect the vital interests of the data subject or another natural person. This would be the case, for example, if a person visiting our premises were injured and his or her name, age, health insurance or other vital information would have to be passed on to a doctor, hospital or other third party. Then the processing would be based on Article 6 I lit. d of the GDPR. Ultimately, processing operations could be based on Article 6 I lit. f of the GDPR. Processing operations based on this legal basis are not covered by any of the above legal bases if processing is necessary to safeguard the legitimate interests of our association or a third party, unless the interests, fundamental rights and fundamental freedoms of the person concerned prevail. Such processing operations particularly are permitted because they have been specifically mentioned by the European legislator. In that regard, it considered that a legitimate interest could be assumed if the data subject is a customer of the controller (recital 47, second sentence, GDPR).
15.Authorized interests in the processing that are being pursued by the controller or a third party
Is the processing of personal data based on Article 6 I lit. f of the GDPR, our legitimate interest is in conducting our business for the benefit of all of our employees and our shareholders.
16.Duration for which personal data is stored
The criterion for the duration of the storage of personal data is the respective statutory retention period. After the deadline, the corresponding data will be routinely deleted, if they are no longer required to fulfill the contract or for contract initiation.
17.Legal or contractual provisions for the provision of personal data; Necessity for the conclusion of the contract; Obligation of the data subject to provide the personal data; possible consequences of non-provision
We clarify that the provision of personal data is in part required by law (such as tax regulations) or may result from contractual arrangements (such as details of the contractor). Occasionally it may be necessary for a contract to be concluded that a data subject provides us with personal data that must subsequently be processed by us. The data subject is obliged, for example, to provide us with personal data if our association concludes a contract with him or her. Failure to provide the personal data would mean that the contract with the data subject could not be completed. Prior to any personal data being provided by the data subject, the data subject must contact one of our employees. Our employee will inform the individual on a case-by-case basis whether the provision of the personal data is required by law or contract or is required for the conclusion of the contract, whether there is an obligation to provide the personal data and the consequences of the non-provision of the personal data.
18.existence of automated decision-making
As a responsible association, we do not use automatic decision-making or profiling.